Salomon Trail Marathon Wales and Goldrush Trail events postponed to 2022
As ever at Run Coed y Brenin our runners are at the centre of our thoughts when we plan races and events in terms of information, safety and overall experience.
We continually talk to partner organisations and engage advice from fellow event organisers. Following the recent UK Government announcements and after looking at the slowly unlocking landscape over the coming weeks – especially here in Wales – we have been faced with another incredibly tough decision to make and we now feel that the time is right to inform entrants to the Goldrush Trail / Trail Canicross and Salomon Trail Marathon Wales that these events will not take place in 2021, and will be rescheduled for 2022.
The last year has been incredibly hard for us all in the UK and we fully understand that uncertainty for the future causes further stress to people. So we have decided to take this extremely difficult decision. We realise that this will come as a disappointment to those who have booked in the last month, and apologise to those runners of course.
We also feel a responsibility to the local community who not only support our events, but also benefit economically when runners visit our events and therefore have taken this decision in good time to offer them peace of mind and clarity too.
I would like to also state that the last 12 months have been incredibly challenging for Run Coed y Brenin events when it comes to finances. With no income from the events side, and still the cost of running a business and maintaining service to our runners, we have really struggled I have to be honest. But equally the running community and events are so important to many thousands of runners both locally and around the country, that we feel that we must go on into 2022.
We realise that many events are now postponing to later in the year too, primarily September and October, and there are simply no free dates in these months that could work should we have wished to move the races to later in 2021. We also feel that the pressure that could be placed on emergency services, contractors, suppliers, event staff and volunteers will be immense at this time, so we feel that it is unfair that we add to this.
Equally we have a responsibility to our suppliers and sponsors and we are currently at the stage where we need to be placing orders and make decisions on event equipment and runners’ benefits with such things as t-shirts, prizes, coasters, socks etc. We are a small event organisation and cancellation at a late date after we have ordered these 2021 specific items would place us in financial ruin.
The new dates for the 2022 races will be published soon and will likely be the corresponding weekend dates next year which are Saturday April 23rd for the Goldrush and Saturday June 18th for the Trail Marathon Wales race.
2022 Race Options
We really hope that our loyal runners and supporters will be happy to defer their places to 2022. We think that our offering of a deferral is a fair alternative option to runners, especially as our costs of event promotion, organisation and delivery that we have already spent in 2020/21 can no longer be recovered by us.
How do I secure my entry in the re-scheduled event?
You do not need to do anything, your entry will be automatically deferred.
However, if you really do feel that you are unable to do this please examine the options below.
What happens to any additional purchases I made with my race entry?
All hoodie, Welcome Party tickets and photo purchases will be automatically deferred along with your entry.
Can I have a refund on my race entry instead?
Our terms and conditions clearly state that runners will not be entitled to a refund if an event is cancelled because of a circumstance beyond the reasonable control of the organisers. However, as this is the second deferral of the race we are willing to offer a refund should the runner feel that they have no other option.
Refunds will be subject to a £2.50 fee which is unrecoverable by us as organisers as this is the On Reg initial admin charge that was paid on entry.
All refund requests must be sent within 7 days of the receipt of this mailshot otherwise we will take it that you are happy to defer to 2022.
We are a very small team at Run Coed y Brenin so please be aware it may take a few weeks to fully reimburse those that require it – please email me on firstname.lastname@example.org in the first instance quoting your order reference number (above), your full name and bank account details to organise a bank transfer
How do I transfer my entry to another runner if I am unable to attend the re-scheduled event?
We will allow entry transfers to another runner should you be unable to make the date in 2022.
This will be conducted through our online entry transfer system, with details on your initial entry confirmation
Thanks as ever for your generous support at this time
Matt Ward on behalf of the Run Coed y Brenin Team
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